Basic Responsibilities

COUNTY TREASURER’S RESPONSIBILITIES

As tax collector for the county, the Treasurer bills and collects current taxes, including taxes on real property, personal property, manufactured homes, estate tax, hotel/motel, vendors, cigarette tax and fees, fines & miscellaneous moneys from all Departments. The Treasurer must work closely with the County Auditor who certifies the rates for most of the above taxes. The Treasurer must provide for payment of taxes by mail and in person. Strict records must be kept and coordinated with real property records. Accurate records must be kept of delinquent taxes. Collection of delinquent taxes and penalties is an important function, including working with the Auditor, Prosecutor and Sheriff to certify property for foreclosure.

The County Treasurer receives all county monies, whether they are payments made directly to the Treasurer’s office or to any other county office. Pay-ins from other county offices are certified to certain accounts by the Auditor and deposited by the Treasurer.

The Treasurer must keep records and account for all county monies by posting receipts to individual accounts. As the County disburses payments, the Treasurer must redeem the warrants and post them to individual accounts. The Treasurer thus, provides a check and balance system with the Auditor on county funds by keeping compatible records of every county receipt and disbursement and by keeping running balances of county funds. The Treasurer’s transactions and funds must balance daily. The total receipts, disbursements and remaining funds in the Treasury must balance monthly between the Treasurer and the Auditor.

The County Treasurer is also the County’s investment officer. Working with the Investment Advisory Board, consisting of the Treasurer and two County Commissioners, the Treasurer must invest idle county funds to earn significant returns for the county treasury. In most counties, investment earnings are one of the largest single sources of revenue. Treasurers must keep abreast of investment techniques, which provide safe short-term returns. The Treasurer must secure daily rate quotes and invest accordingly. Individual account records must be kept for each investment and updated continuously.

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